At Beehive Bookkeepers LLC, we value your privacy and are committed to handling your personal and business information responsibly.
This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, contact us, request a consultation, or inquire about our Fractional CFO and Bookkeeping Services.
By using our website, you acknowledge the information practices described in this Privacy Policy.
1. Information We Collect
We may collect personal and business information that you voluntarily provide when using our website or communicating with us.
Personal and Contact Information
This may include:
- First and last name
- Email address
- Phone number
- Preferred contact method
- Business name or website
- Information included in messages or consultation requests
Business and Financial Information
When requesting our services, you may voluntarily provide information about your business, financial challenges, goals, and current processes.
This may include:
- General business information
- Financial concerns or challenges
- Cash flow and profitability concerns
- Business planning or growth objectives
- Bookkeeping and financial reporting needs
- Information about previous attempts to address business challenges
Additional financial records may be requested separately when necessary to evaluate or provide agreed-upon professional services.
Information Collected Automatically
When visiting our website, certain technical information may be collected automatically through website functionality, hosting services, or analytics tools, if enabled.
This information may include your IP address, browser type, device information, pages visited, referring website, and general website usage information.
2. How We Use Your Information
We use information collected through our website for legitimate business purposes, including:
- Responding to inquiries and consultation requests
- Communicating with prospective and existing clients
- Understanding business needs and financial challenges
- Providing information about Fractional CFO and Bookkeeping Services
- Evaluating potential service engagements
- Delivering professional services when agreed upon
- Improving website functionality and user experience
- Maintaining business and administrative records
- Protecting our website and preventing misuse
- Meeting applicable legal and regulatory obligations
We aim to collect and use only the information reasonably necessary for these purposes.
3. Consultation Form Information
Our website includes a Schedule a Consultation form that allows visitors to request information about our services.
The form may collect your name, business name or website, email address, phone number, preferred contact method, and services of interest.
It also asks the following questions:
- What’s the biggest challenge you’re facing right now in your business?
- What have you already tried to fix it?
- If we fixed this, what would change for you?
We use your responses to better understand your situation and determine how we may be able to assist you.
Submitting a consultation request does not automatically establish a professional client relationship. Any ongoing engagement will be subject to separately agreed terms.
Please avoid submitting passwords, banking login credentials, Social Security numbers, or other highly sensitive financial information through the general website consultation form.
4. Confidentiality of Business Information
We recognize that business owners may share private financial and operational information when seeking bookkeeping or strategic financial assistance.
We treat business information received through inquiries and professional engagements with appropriate care and discretion.
Access to such information is intended to be limited to individuals and service providers who reasonably need it for authorized business purposes.
Where professional services involve financial statements, transaction records, payroll records, or other sensitive materials, additional arrangements may be established for secure document exchange, access, confidentiality, and record handling.
5. Cookies and Website Technologies
Our website may use cookies and similar technologies to support website functionality, remember preferences, improve performance, and understand website usage.
Depending on the services enabled, cookies may be used for:
- Essential website operation
- Website functionality and preferences
- Security and spam prevention
- Website traffic measurement and performance analysis
You can manage or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of some website features.
Where required by applicable law, additional consent or opt-out choices may be provided for non-essential tracking technologies.
6. Sharing of Information
We may share information with trusted service providers when reasonably necessary to operate our website, communicate with visitors, or provide professional services.
These may include:
- Website hosting and maintenance providers
- Email and communication service providers
- Website form and security service providers
- Accounting or bookkeeping software providers used during an authorized engagement
- Professional advisers or service providers assisting with legitimate business operations
We may also disclose information where required by law, legal process, or a lawful request from an authorized government authority.
Service providers may process information on our behalf in accordance with their applicable agreements, responsibilities, and privacy practices.
We do not authorize service providers to use information for unrelated purposes outside the services they provide to us.
7. Data Security
We recognize the importance of protecting personal and business information.
We seek to maintain reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information we handle.
These may include secure website connections, appropriate account access controls, software maintenance, and secure communication or document-sharing methods.
However, no internet transmission, electronic storage system, or security measure can be guaranteed to be completely secure.
We encourage visitors to avoid transmitting highly sensitive financial credentials or confidential documents through unsecured communication channels.
8. Data Retention
We retain personal and business information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy.
Retention periods may vary depending on the nature of the information, business requirements, contractual obligations, and applicable legal or recordkeeping responsibilities.
When information is no longer reasonably required, we may delete, securely dispose of, or de-identify it, subject to applicable obligations.
9. Your Privacy Choices and Rights
Depending on your location and applicable privacy laws, you may have rights relating to your personal information.
These may include the right to:
- Request access to certain personal information we maintain
- Request correction of inaccurate information
- Request deletion of eligible personal information
- Request information about how personal information is used
- Withdraw consent where processing is based on consent
- Exercise applicable privacy opt-out rights
Certain requests may be limited by legal, contractual, recordkeeping, or other applicable exceptions.
To submit a privacy-related request, please contact us using the information below. We may need to verify your identity before processing a request.
10. Third-Party Websites and Services
Our website may contain links to external websites, professional resources, or third-party services.
These websites operate independently and may have their own privacy policies and data practices.
Beehive Bookkeepers LLC is not responsible for the privacy practices or content of third-party websites that we do not control.
We encourage visitors to review the privacy policies of external services before providing personal information.
11. Children’s Privacy
Our website and professional services are intended for business owners, organizations, and adults seeking bookkeeping or financial advisory assistance.
Our website is not directed toward children under the age of 13, and we do not knowingly solicit personal information from children under 13.
If we learn that personal information from a child under 13 has been collected inappropriately, we will take appropriate steps to address the information.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our business operations, website functionality, service providers, or applicable legal requirements.
When changes are made, the updated policy will be published on this page with a revised effective date.
We encourage visitors to review this page periodically to stay informed about our information practices.
13. Contact Information
If you have questions about this Privacy Policy, how your information is handled, or would like to make a privacy-related request, please contact us.
Beehive Bookkeepers LLC
Location: Roy, Utah 84067, United States
Phone: 801.686.8130
Email: beehivebooksllc@gmail.com
Website: https://beehivebookkeepersllc.com/
Office Hours: Monday–Friday, 11:00 AM–5:30 PM Mountain Time
We appreciate your trust in Beehive Bookkeepers LLC and are committed to handling your information with professionalism, care, and respect.